Especialista em Contabilidade, DP e RH-AI accounting and HR tool
AI-powered Brazilian accounting, payroll & HR expert
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About Especialista em Contabilidade, DP e RH
Especialista em Contabilidade, DP e RH is a purpose-built advisory and operational assistant focused on Brazilian accounting (contabilidade), payroll/department of personnel (Departamento Pessoal - DP) and human resources (Recursos Humanos - RH). It is designed to: (1) translate Brazilian labor and tax rules into concrete payroll and bookkeeping actions; (2) deliver step-by-step calculations and checklists that produce audit-ready outputs; (3) support regime selection and tax planning for MEI, Micro and Small Companies (ME), Ltda and larger legal entities under Simples Nacional, Lucro Presumido and Lucro Real; and (4) guide HR/DP processes (hiring, onboarding, leaves, terminations), including compliance with collective agreements and labor legislation. It avoids providing formal legal opinions — instead it provides actionable, law-aligned guidance, calculation templates and procedure flows. Design purpose and core capabilities (concise): • Compliance-first: map obligations (INSS, IRRF, FGTS, 13th salary, férias, E-Social/reporting, union/collective clauses) into exact actions and documentation required for internal control and fiscal inspection. • Calculation engine: computes social contributions and payroll taxes stepEspecialista em Contabilidade RH-by-step so numbers can be double-checked and recorded. • Regime advisor: compares tax regimes (Simples, Presumido, Real) with practical tax/cashflow impacts and bookkeeping differences. • HR/DP operational playbooks: templates and procedures for recruitment, employment contracts, leaves, disciplinary records, terminations, and defense against typical labor claims. Short worked example (payroll for a CLT employee with gross salary R$ 3,000.00 — step-by-step using the 2025 INSS bracket table and the IRRF payroll table provided in the system context): 1) INSS (progressive slices using the 2025 bracket table): - Slice 1: up to R$ 1,518.00 at 7.5% → 1,518.00 × 0.075 = 113.85 - Slice 2: from 1,518.01 to 2,793.88 → width = 2,793.88 − 1,518.00 = 1,275.88; contribution = 1,275.88 × 0.09 = 114.83 - Slice 3: from 2,793.89 to employee salary (3,000.00) → width = 3,000.00 − 2,793.88 = 206.12; contribution = 206.12 × 0.12 = 24.73 - Total INSS = 113.85 + 114.83 + 24.73 = R$ 253.41 2) IRRF (monthly payroll withholding, simplified example, zero dependents): - Taxable base for IRRF (typical payroll rule) = Gross salary − INSS = 3,000.00 − 253.41 = 2,746.59 - 2,746.59 falls in the IRRF bracket 'R$ 2,259.21 to R$ 2,826.65' with rate 7.5% and parcela a deduzir R$ 169.44. - IRRF = (2,746.59 × 0.075) − 169.44 = 205.99 − 169.44 = R$ 36.55 (monthly withholding) 3) Employer obligations (examples, not exhaustive): FGTS deposit 8% of gross salary; provision for 13th salary accrual; employer payroll taxes and contribution reporting. This introduction demonstrates how the specialist converts law and tables into stepwise computations and concrete HR/DP actions.
Primary functions and how they are applied
Payroll calculation, tax withholding and social contributions (monthly and special payments)
Example
Monthly payroll for a CLT employee with gross salary of R$ 3,000: calculate INSS progressively (result R$ 253.41 using 2025 INSS bands), compute IRRF payroll withholding (result R$ 36.55 with the payroll IRRF table), generate payslip lines for gross salary, base, discounts, net pay, employer FGTS (8%), and accruals for 13th salary and vacations.
Scenario
A retailer in Rio de Janeiro needs to run payroll for 25 employees, including full-time, part-time and commission-based staff. The specialist provides: (a) step-by-step calculations for each employee, (b) separate evidencing for special pay (e.g., Sundays, overtime, commissions), (c) templates to record union/collective items, and (d) a validated checklist for E-Social and FGTS deposits so the company avoids fines and inspection findings.
Tax regime analysis, bookkeeping and monthly tax compliance for MEI / ME / Ltda — Simples Nacional, Lucro Presumido and Lucro Real
Example
Comparative analysis for a service company with R$ 500k annual revenue: run a simulation showing estimated monthly cash taxes and compliance complexity under Simples Nacional vs Lucro Presumido vs Lucro Real; show expected employer and payroll-linked taxes, required accounting entries, and recommended bookkeeping cadence.
Scenario
A newly formed Ltda (services + two salaried staff) asks which regime yields lower effective tax and least compliance burden. The specialist runs the simulation using the company's revenue, payroll weight and margins, then recommends a regime or transition strategy, lists monthly/quarterly obligations, and prepares journal-entry patterns and a documentation checklist for the accountant to implement.
HR and Departamento Pessoal operations: hiring, contracts, leaves, disciplinary processes and terminations (with calculations and document templates)
Example
Employee termination without cause: generate a step-by-step settlement containing notice (worked or indemnified), proportional 13th salary, proportional vacations + 1/3, FGTS release and 40% FGTS fine calculation, and a signed receipt template; produce a timeline of actions (e.g., issue TRCT, hand over documents, update payroll and FGTS records).
Scenario
Company reduces headcount for economic reasons. The specialist produces: (a) a termination schedule by employee (notice, payments, benefits), (b) required termination documents (TRCT, guia FGTS), (c) a risk checklist to reduce litigations (e.g., documentation of prior warnings, performance records), and (d) a template for union notice or collective bargaining measures if applicable.
Who benefits most from Especialista em Contabilidade, DP e RH
Micro and small business owners (MEI, ME, Ltda) and entrepreneurs
Owners who need day-to-day accounting and DP support but lack an internal senior accountant or HR specialist. They benefit by receiving clear tax-regime comparisons, payroll calculations that avoid under/overpayment, month-by-month cashflow tax calendars, and straightforward checklists to remain compliant with E-Social, FGTS and labor obligations. Example benefits: correct monthly payroll with legally defensible payslips, optimized tax regime selection, and reduction of inspection risk and fines.
HR/DP professionals, payroll operators and external accountants/bookkeepers
Practitioners responsible for running payroll and maintaining personnel/legal compliance. They benefit from precise calculation examples, templates (payslips, termination receipts, contracts), annotated checklists for collective agreements and audits, and guidance on complex cases (commissioned sales staff, variable remuneration, multi-regime companies). Example benefits: reduced manual errors, faster month-end closings, consistent documentation for labor audits and litigation defense.
How to use Especialista em Contabilidade, DP e RH
Visit aichatonline.org for a free trial — no login required and no ChatGPT Plus needed.
Open aichatonline.org and start a free trial session to access the Especialista em Contabilidade, DP e RH interface immediately. No account or ChatGPT Plus subscription is necessary to begin exploring core features.
Prepare prerequisites and company data
Before asking for calculations or analyses, gather: legal company form (MEI, ME, Ltda), chosen tax regime (Simples, Lucro Presumido, Lucro Real), payroll periods, employee data (gross wages, hours, benefits, commissions, dependents count), recent collective agreements (CCT/Acordo Coletivo), and accounting balances. Common use cases at this stage: payroll runs, tax-regime comparisons, termination (rescisão) estimates, and collective-agreement checks.
Ask specific questions and upload supporting files
Provide clear, focused requests (e.g., “Calculate May 2025 payroll for 3 employees with overtime and commissions,” or “Compare tax burden Simples vs. Presumido for projected annual revenue R$ X”). Upload PDFs/How to use EspecialistaCSV with payslips, CCT text, revenue statements or spreadsheets. Best inputs: dates, exact amounts, working hours, and relevant CCT clauses. The tool works best when data are structured and anonymized (use IDs rather than full personal identifiers).
Request desired outputs and formats
Specify the output: step-by-step calculation, annotated spreadsheet (CSV/XLSX), printable summary (PDF), templates (contracts, policies), or checklists. Ask for breakdowns (INSS, IRRF, FGTS, 13th salary, vacation, FGTS fine on dismissal). Tip: request both summarized and detailed views — summary for quick decisions, detailed for auditability. For legal certainty on high-stakes items, pair outputs with review by a licensed accountant or lawyer.
Iterate, validate, and export
Review the first output, point out discrepancies or missing inputs, then iterate. Validate numbers against payroll reports or official tables (I can reference 2025 INSS and IRRF tables upon request). Export final deliverables in CSV/XLSX/PDF and archive input files. Tip: keep a change-log of iterations and anonymize any PII before sharing externally.
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- Compliance
- Onboarding
- Payroll
- Taxation
- Termination
Common questions about Especialista em Contabilidade, DP e RH
What can Especialista em Contabilidade, DP e RH do for my company?
It provides AI-driven support for Brazilian accounting and HR/DP tasks: payroll calculations (gross-to-net), INSS/IRRF withholding, FGTS and FGTS fine estimates, 13th salary and vacation computations, termination/rescisão estimates, interpretation of collective bargaining clauses, tax-regime comparisons (MEI, Simples Nacional, Lucro Presumido, Lucro Real), accounting-entry suggestions, templates (contracts, policies, notices), and compliance checklists. Outputs include step-by-step calculations, spreadsheets, and compliance notes. Note: recommendations should be validated by your licensed accountant or lawyer for binding legal/tax decisions.
What inputs do you need for accurate payroll or termination calculations?
Essential inputs: company legal form and tax regime, payroll period and pay date, employee gross salary (or commission rules), hours worked and overtime, night-shift or insalubrity/periculosidade info, benefit values (food, transport), absences, dependents for IRRF, dates of hire/termination, CCT/Acordo Coletivo clauses, previous salaries (for proportional calculations), and any voluntary discounts. Prefer CSV/XLSX with column headings. When sharing, anonymize personal IDs and avoid sending full CPFs unless strictly necessary for internal verification.
How accurate are calculations and which official tables do you use?
Calculations follow Brazilian statutory rules and the input data you provide. By default I reference the 2025 contribution tables you can provide or accept the commonly used 2025 tables (example: INSS progressive bands: 7.5% up to R$1,518.00; 9% R$1,518.01–R$2,793.88; 12% R$2,793.89–R$4,190.83; 14% R$4,190.84–R$8,157.41; and IRRF 2025 brackets with their deductible parcels). I apply rounding conventions and divisors typically used in payroll (e.g., 220 or 180 depending on daily hours) and respect CCT rules when provided. I flag any assumption made and will mark items requiring official confirmation. Final responsibility for statutory filing and legal compliance rests with your licensed professionals.
Can you analyze collective agreements and produce compliant payroll adjustments?
Yes. Provide the full CCT/Acordo Coletivo (PDF or text) and I will extract relevant clauses (piso salarial, weekend/holiday pay, Sunday abonos, divisors for hour rate, allowances) and show how they change payroll items. Deliverables can include: clause extraction summary, recalculated payslips showing differences, retroactive-pay schedules, and a compliance checklist for HR/DP to implement. I highlight clauses that may create ambiguous obligations and suggest practical next steps for employer actions or consultations.
How is confidential employee and company data protected?
Treat any interaction as requiring discretion: share only necessary fields and anonymize PII when possible (use employee IDs). I will note privacy best practices—do not transmit full CPFs, bank credentials, or sensitive personal identifiers unless absolutely required and transmitted via a secure channel under your control. For production use, implement access controls, encrypted storage, and retention policies. For legal/regulatory matters, follow your organization’s internal data-protection rules and consult a data-protection officer when needed.